As a New York State employer, you play an important role in helping to encourage smart transportation choices that improve mobility and reduce traffic congestion. By leveraging 511NY Rideshare's resources, you can provide a resource for local information on commute alternatives for your employees, that can help them save money and time, and that can make your worksite more sustainable!
Your employees are keys to your success. As traffic congestion, fuel costs and travel times increase, offering alternatives to improve mobility enables employers to attract and to retain high-quality employees, helping them achieve a manageable and satisfying work-life balance. 511NY Rideshare's Commuter Benefit Program helps you provide smarter, more efficient choices for greater employee mobility.
To get started, browse our site, call 511 and say "Rideshare" or email info@511NYRideshare.org.
Employer-sponsored commuter benefit programs assist employers and employees. When you help your employees get to work with less stress and expense, you increase productivity, foster loyalty and save money.
- Cost savings and grant opportunities
- Attractive and cost-effective employee benefits
- Reduced employee turnover and absenteeism
- Increased employee productivity
- Expanded recruiting market
- Reduced traffic congestion and parking problems
- Demonstration of corporate social and environmental leadership
Benefits for Your Employees
- Reduced stress
- Savings on commuting and traveling costs
- Consistent travel times and routes
- Decreased wear and tear on vehicle
- Part-time travel options
- Improved air quality
- Better work-life balance
Commuter Tax Benefits
- Save on payroll-related taxes
- Employees save on federal income taxes
- Employer-provided or sponsored vanpools qualify under the tax-exempt program
- To get started, call 511 and say "Rideshare."
Federal tax law (Section 132 [f] of the Internal Revenue Code), allows employers to offer transit passes or vanpool subsidies to employees and allows employees to set aside pretax income to pay for transit or vanpool fares. Employees may set aside up to $130 a month from their salaries before taxes to pay for transit and vanpool fares, and up to $250 per month for qualified parking expenses at or near an employer's workplace from which the employee commutes via transit or vanpool. The transit and parking benefit may be combined for a total benefit amount up to $380 per month. Transit services, publicly or privately owned or operated, and employer-provided or sponsored vanpools qualify under the tax-exempt program.
Providing pretax commuter benefits to employees can save payroll taxes for employers. The value of the benefit paid to employees is considered a tax-free transportation fringe benefit; therefore, payroll taxes do not apply. Employers can save roughly 9% in payroll taxes on the amount employees set aside. If the employer chooses to offer the benefit in addition to salary, giving an employee $130 in transit benefits turns out to be less expensive for an employer than raising the employee's salary by $130.
How It Works
The commuter tax benefit is available only through an employer-sponsored commuter benefit program. Starting a program is easy: 511NY Rideshare can help find the right one. Whether you choose to offer a tax-free transit benefit, a pretax payroll deduction program or a combination of the two, it's a win-win for your employees and your bottom line.
Once your program is launched, 511NY Rideshare can help you to encourage enrollment and participation through our complementary programs, such as the Guaranteed Ride Program and transit trip planning, creating an incentive for employees to enroll.
Whether you subsidize your employees' commuting costs or simply make benefits programs available so employees can pay for commuting costs with pretax dollars, you'll receive substantial value and savings by providing pretax commuter benefits. If you are a New York City or Long Island-based company, you may also qualify for a grant. Click here for more information.
To get started, call 511 and say "Rideshare."
511NY Rideshare can help you develop a customized commuter benefit program customized to your work site or simply provide information about commute and travel options to your employees. The choice is yours. We're here to provide services and programs for employers to create and sustain successful commuter benefit programs.
Customized Commute Mobility Plan
511NY Rideshare staff identifies available mobility options, such as carpooling, vanpooling, transit, walking, bicycling and teleworking, and identifies appropriate program strategies and services for employers to offer employees.
On-Site Technical Assistance
511NY Rideshare provides a wide range of free services to help you design, launch, support and operate your commuter benefits program. Your 511NY Rideshare representative will help you identify appropriate mobility options and services and provide ongoing program evaluation and consultation. Plus, we can assist with administration tasks to reduce the burden on your company.
511NY Rideshare will gather information from employees about their commutes and then match employees to carpool and vanpool groups, walk/bicycle buddies or provide transit assistance.
511NY Rideshare staff come to your offices and meet with your employees to talk about their transportation needs. These "Transportation Days" provide personal assistance to people trying to improve their mobility. We talk about choices and help develop a plan that suits them.
Direct Commuter Services
511NY Rideshare provides services directly to your employees, including personalized commute information, ridematching, construction and traffic updates and vanpooling tips and information. Toll-free customer support is also available by calling 511 and saying "Rideshare." Out-of-state travelers can call 888-GO511NY (888-465-1169), select a region (Hudson Valley/Catskills, Long Island, New York City Metro) and then say "Rideshare."
Guaranteed Ride Program
How to get home or to another destination when an emergency arises is a primary concern for employees who are considering ridesharing. That's where 511NY Rideshare's Guaranteed Ride Program can help. Your ridesharing employees will have a guaranteed ride if they have an illness or other emergency. (Limitations apply.) We will set up and administer a Guaranteed Ride Program for your company at no cost to you, along with recommendations for determining eligibility, setting up internal administrative procedures and ongoing evaluation.
Emergency Preparedness Planning
511NY Rideshare can help your company develop a transportation contingency plan to ensure employee safety and business continuity, even if a natural disaster, power outage or other catastrophic event occurs.
511NY Rideshare provides materials to help you educate your employees about your commuter benefits program. In addition, we'll provide customized information that you can post on your company's intranet site or include in internal emails or newsletters.
511NY Rideshare can help you develop a comprehensive commuter benefits program customized to your work site or simply provide information about commute options to your employees. The choice is yours. We're here to provide services and programs for employers to create and sustain successful commuter benefits programs.
511NY Rideshare offers grant programs for eligible employers, to assist in implementing workplace commuter programs. For more information about grant requirements and guidelines, click here.